Senior Executive Assistant to the General Manager

This is an exceptional opportunity to work within an organisation that is committed to achieving positive outcomes for our thriving community.

We’re seeking a high calibre Senior Executive Assistant to join the Office of the General Manager. The role provides confidential and politically sensitive secretarial and support services to the General Manager, ensuring maximum effectiveness and efficiency.  

 About the role:

In this dynamic role, you'll provide exceptional secretarial and administrative support directly to the General Manager. Here's what you'll do:

• Provides confidential and high quality secretarial and support services directly to the General Manager, including managing their diary, email, and incoming correspondence, keeping them focused on strategic priorities.
• Prepare, draft, review, and amend reports, presentations, memos, and other critical documents ensuring clarity, accuracy and alignment with the General Manager’s message and vision.
• Connect with a diverse range of stakeholders including members of the public, Councillors, senior management, staff, State Government Departmental staff, Ministers and their teams.
• Research complex information, synthesize it into clear briefing notes, and ensure the General Manager is fully prepared for all executive and council matters.

What's on offer:

• A base salary ranging from $72K per annum with competency-based increments up to $85K per annum, plus 11.5% super.
• 70 hour, 9 day fortnight.
• Training and development opportunities.
• Flexible work options for a healthy work/life balance.
• Generous employment conditions (we have too many to list - click here for more).

We are seeking:

• Excellent communication and professional writing skills.
• A high level of organisational skills, attention to detail.
• An understanding of working in a complex and politically sensitive environment.
• Advanced level of Microsoft Office Suite skills.
• Strong problem-solving, coordination, and research skills.

About us:

• Located on the picturesque far North Coast of NSW, bordering the Gold Coast.
• The Tweed is a vibrant, diverse location offering a lifestyle near the water, in a rainforest or on a farm.  
• Tweed Shire Council is committed to employment equity and diversity and encourages applications from people of all ages, abilities and backgrounds in both traditional and non-traditional roles.  We provide workplace adjustments for people with disability, and access to flexible work options. 
• Join an employer of choice. Professionals Australia (Local Government Engineers’ Association) has named Council the 2021 Employer of Choice for our great employment practices within NSW local government. 

Where it's located:

This position is based in Murwillumbah and can be directed to work from any Council work site.

Position closes: 

Friday 19 July 2024 at 12 noon sharp (NSW time).  Late applications will not be permitted.

Click here to view the Position Description 

TIPS for Addressing the Selection Criteria

Click here for more information on the Recruitment Process

Click here to view our Values

Pre-Employment Screening:

Tweed Shire Council conducts pre-employment assessments as part of its recruitment process. 

Job offers are not made until screening has been completed. Tweed Shire Council uses third-party providers to undertake:

• Pre-employment medical – some roles require a functional (physical) assessment, and all positions are subject to drug and alcohol screening (a positive test result means the recruitment process ends and your application will not be considered).
• Background screening - verifies that the information you have provided throughout the recruitment process is true and correct.  Click here for more information.

Reference Checks are undertaken by the panel. Your 2 referees should ideally be your current and most recent supervisors.  Your referees are not contacted unless you’ve been interviewed and are a preferred candidate.

How To Apply:

You must use your own email address, and not one used previously by another person that has applied for a position with council.

Once you start your online application, you cannot save and return to it later. 

1. Have your Resume document ready to go.
2. Fill out all questions below. Click 'Next'. 
3. You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
4. Review your application to confirm everything is correct. Click 'Confirm' to submit your application.

If you'd like to COPY and PASTE question fields into a separate Word document to work on over time, please find them listed below:

Essential:

• Bachelor’s degree in Business Administration, Communication or related business field

           Or

• TAFE qualifications and a minimum of 5 years as an executive assistant or similar role providing high level secretarial and support service.
• Exceptional written and verbal communication skills, with the ability to prepare communication and reports for diverse audiences.
• Demonstrated proficiency in traditional secretarial skills and the ability to leverage Microsoft Office Suite at an advanced level.

Desirable:

• Previous experience working at this level in government is desirable.
• A strong understanding of Council’s Record Management System and TechnologyOne software is desirable.

SK97188A

OFFICE USE ONLY