Careers at Council
Executive Assistant to General Manager Finance and Governance
Closes: Dec 05, 2024
- Work for the fastest-growing and second largest city in the NT
- Full time, ongoing Level 4 ($79,269.75 - $83,282.34) + Super
- Six weeks annual leave! Plus wide range of employee benefits!
About us
City of Palmerston's vision is to create 'A Place for People', where we focus on our strengths to ensure our City thrives in to the future.
Our community is at the center of everything we do. In achieving this, we contribute to the vision where:
- Palmerston is a welcoming vibrant family city that fosters diversity and unity
- In Palmerston, everyone belongs; and
- In Palmerston, everyone feels safe.
Our vision recognises the importance of valuing and investing in the natural environment, balancing economic imperatives, and focusing on innovation to enable social transformation in our City. The Community Plan highlights the priorities for achieving these outcomes.
City of Palmerston presents an exciting opportunity for people seeking a dynamic, progressive and fast-paced organisation, where collaboration and personal development are core components.
We provide a genuine commitment to making a tangible impact on the community through a role offering both purpose and stability.
Invest in your own professional and personal growth and be a real contributor to the experience of the Palmerston community.
Our Commitment to You and Our Customers
At CoP we value
- Teamwork
- Commitment and Accountability
- Sustainability and Self-Sufficient
- Quality Resources
- A culture of Continuous improvement
In addition to our focus on culture, values, and behaviours, we embed our Customer Service Charter in everything we do both internally and externally. The pillars of our Customer Service Charter are:
- Make it easy for customer
- Perform with pride
- Listen, learn and act
- Evaluate and improve
About the Role
The Executive Assistant to the General Manager Finance and Governance provides the General Manager and Governance directorate with high level administrative and business support in a timely and accurate manner, enabling the efficient and effective execution of responsibilities, delivery of the Community Plan and promotion of Council's corporate image.
The position supports the Finance and Governance directorate to ensure the efficient and professional delivery of administration duties. This includes managing day-to-day administration responsibilities to ensure that a high level of service is provided to all customers.
The City of Palmerston Capability Framework describes the capabilities and associated behaviours that are expected of Council employees at every level. These capabilities relate to generic knowledge, skills, abilities, and behaviours required by employees to perform their role effectively.
The Executive Assistant to General Manager Finance and Governance is responsible for providing administration activities within the directorate, records management, customer service, documentation preparation, agenda and minute preparation, and diary management. This position also provides support to other Executive Assistants and administration roles within the organisation.
Some key responsibilities will be:
- Prepare routine correspondence, reports, and documents, and undertake research with a high attention to detail.
- Management of diaries including scheduling appointments and meetings, Council events and committee commitments.
- Undertake research and provide assistance to the General Manager and Managers in the development of reports on complex issues, emerging trends, policies, and other strategic issues as required.
- In consultation with the team, regularly review workplace practices and procedures to ensure continuous improvement.
- Ensure that the General Manager and Managers are prepared with all relevant and required documentation prior to attending appointments.
- Prepare and review high level communication and reports ensuring timeliness and accuracy, whilst monitoring follow up actions.
- Work with appropriate staff to coordinate, draft and brief on responses to enquiries.
- Assist with the research, collation and presentation of information including financial and performance reports.
- Ensure that reports, correspondence, agendas and minutes, and presentations are prepared accurately and presented in style requested by the Council and the Chief Executive.
- Display a high degree of discretion, confidentiality, initiative, and adaptability while prioritising multiple tasks.
About You
- Demonstrated high level of effective interpersonal, verbal, and written communication skills.
- Demonstrated administrative experience at executive level in a similar role
- Superior organisational skills and ability to multi-task and prioritise conflicting deadlines.
- Demonstrated proficient computer skills.
- Comprehensive knowledge of administrative procedures, guidelines, practices, policies, and activities applicable to an office and/or local government environment.
- Demonstrated ability to manage and present information with high attention to detail, accuracy and confidentiality.
- Demonstrated high level of customer service skills.
- Demonstrated proficient computer skills.
- The ability and proven experience to build strong relationships with internal and external stakeholders.
What we can offer you:
- A great team who will support you to achieve professionally and personally
- Generous leave entitlements including six weeks annual leave
- Generous training and professional development opportunities
- Ongoing opportunity at Level 4 (79,269.75-83,282.34+Super)
- Additional superannuation contributions matched to 2%
- Access to wellbeing initiatives and Employee Assistance Program
At City of Palmerston we embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people from culturally diverse backgrounds.
To view a copy of the position description and to 'Apply' please see below.
Applications Close: Wednesday 4 December 2024
