Administration Officer Contracts

We are seeking an Administration Officer Contracts to join the Engineering Division. This position provides administrative assistance to the Contracts Section and division staff, requiring a good working knowledge of the Council and Engineering Division's operations. 

About the role:

• Provide administrative assistance to the Contracts Section and assist in a wide range of clerical and administrative functions to ensure the Division’s operational deadlines are met.
• Responsible for the maintenance of Council’s Contract Register, managing Contract Manager Database functions, and undertaking tendering Internet site maintenance.
• Responsible for checking and verifying Contract Plant & Equipment and Traffic Control claims according to contracted rates, requiring a high degree of accuracy and attention to detail.

What's on offer:

• a base salary ranging from $60,315 per annum with competency-based increments up to $69,105 per annum, plus 11.5% super
• 70 hour, 9 day fortnight
• training and development opportunities
• flexible work options for a healthy work/life balance
• generous employment conditions (we have too many to list - click here for more).

We are seeking:

• Certificate III in Business / Administration studies or a relevant discipline. 
• Well developed written and communication skills. 
• Attention to detail, flexibility and the ability to contribute to the provision of client services across the work of the Unit.
• Excellent skills in Microsoft Word and Excel. 

About us:

• Located on the picturesque far North Coast of NSW, bordering the Gold Coast.
• The Tweed is a vibrant, diverse location offering a lifestyle near the water, in a rainforest or on a farm.  
• Tweed Shire Council is committed to employment equity and diversity and encourages applications from people of all ages, abilities and backgrounds in both traditional and non-traditional roles.  We provide workplace adjustments for people with disability, and access to flexible work options. 
• Join an employer of choice. Professionals Australia (Local Government Engineers’ Association) has named Council the 2021 Employer of Choice for our great employment practices within NSW local government. 

Where it's located:

This position is based in Murwillumbah and can be directed to work from any Council work site.

Position closes: 

Friday, 30 May 2025 at 12 noon sharp (NSW time).  Late applications will not be permitted.

Click here to view the Position Description 

TIPS for Addressing the Selection Criteria

Click here for more information on the Recruitment Process

Click here to view our Values

Pre-Employment Screening:

Tweed Shire Council conducts pre-employment assessments as part of its recruitment process. 

Job offers are not made until screening has been completed. Tweed Shire Council uses third-party providers to undertake:

• Pre-employment medical – some roles require a functional (physical) assessment, and all positions are subject to drug and alcohol screening (a positive test result means the recruitment process ends and your application will not be considered).
• Background screening - verifies that the information you have provided throughout the recruitment process is true and correct.  Click here for more information.

Reference Checks are undertaken by the panel. Your 2 referees should ideally be your current and most recent supervisors.  Your referees are not contacted unless you’ve been interviewed and are a preferred candidate.

How To Apply:

You must use your own email address, and not one used previously by another person that has applied for a position with council.

Once you start your online application, you cannot save and return to it later. 

1. Have your Resume document ready to go.
2. Fill out all questions below. Click 'Next'. 
3. You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
4. Review your application to confirm everything is correct. Click 'Confirm' to submit your application.

If you'd like to COPY and PASTE question fields into a separate Word document to work on over time, please find them listed below:

1. Please outline your relevant qualifications, such as a Certificate III in Business/Administration or equivalent, and describe your demonstrated knowledge and experience in an administrative support role.
2. Describe your demonstrated knowledge of the role of Contract Administration and Management within an organisation, including your demonstrated knowledge in the use of a Contract Management database and Contracts Register.
3. Please detail your demonstrated knowledge of the requirements in the preparation of contract documentation and the tender process.
4. Describe your demonstrated competence in general office administration, your proficiency with Microsoft Word and Excel and the use of purchasing software including raising purchase orders, and your ability to complete tasks within allocated timeframes.
5. Please provide examples demonstrating your well developed written and communication skills and your demonstrated capacity to work within a team environment.

SK97188A

OFFICE USE ONLY