Functions & Events Coordinator – Full Time

Are you an organised, client-focused professional with a passion for events? We're looking for a Full Time Functions & Events Coordinator to join our team and play a key role in delivering seamless events from enquiry through to execution.

About the Role

This is primarily an office-based role, Monday to Friday, 9am–5pm, with the occasional opportunity to get out on the floor for larger and daytime events. You'll be the central point of contact for clients throughout the entire planning process — keeping things running smoothly behind the scenes while delivering an outstanding experience at every touchpoint.

What You'll Be Doing

·         Handling all enquiries, phone calls, and site visits for prospective clients

·         Creating floor plans, run sheets, and event timelines

·         Serving as the dedicated planning contact for clients from booking through to event day

·         Building and distributing weekly function calendars to relevant teams

·         Preparing and sending invoices

·         Inputting and managing events in our event planning software

·         Supporting on the floor during large and daytime events

·         Liaising closely with internal teams to ensure a smooth event execution

·         Accurately costing functions and events to meet profitability and budget targeting

·         Assisting with general organisational tasks as needed

What We're Looking For

·         Strong administrative and organisational skills

·         Excellent communication — you're prompt, professional, and personable

·         Ability to manage multiple events and deadlines simultaneously

·         A proactive, solutions-focused attitude

·         Previous experience in events, hospitality, or a similar coordination role

What You Can Expect

·         A fairly consistent Monday–Friday, 9–5 schedule with occasional flexibility required

·         A supportive team environment

·         The variety of both office work and on-the-floor involvement

·         A role where no two days are quite the same

If you thrive on keeping all the moving parts in order and love seeing an event come together perfectly, we'd love to hear from you.

What We Can Offer

·         A vibrant, supportive, and values-driven workplace

·         Competitive salary and employee benefits

·         Ongoing internal and external training and development opportunities

·         A rewarding career within a respected, community-focused organisation

How to Apply

Please submit your resume and a brief cover letter outlining your suitability for the role.