Posted: 15/05/2026

Closing Date: 26/06/2026

Job Type: Permanent - Full Time

Location: Symonston

Job Category: Administration and Office

The Office Manager & Executive Assistant provides high-level operational, administrative, and executive support across the Space Systems team, with a particular focus on enabling the EVP and senior leadership team.

This role combines proactive executive support with responsibility for the efficient day-to-day operation of the office. It plays a critical role in ensuring leadership effectiveness through professional coordination of schedules, communications, travel, and key deliverables, while maintaining a well-organised, safe, and high-functioning workplace environment.

The position acts as a central coordination point across internal teams and external stakeholders, requiring strong judgement, discretion, and the ability to manage competing priorities in a fast-paced environment. Details include:

Job Description
Executive Support

• Provide proactive support to the EVP and senior leadership team, anticipating needs and resolving issues
• Manage complex diary and inbox, aligning priorities with strategic objectives
• Prepare and coordinate executive-level documents, including briefings, reports, and presentations
• Support executive, board, and stakeholder meetings, ensuring accurate and timely materials
• Track key actions, decisions, and act as a liaison across internal and external stakeholders

Travel, Meetings & Events

• Coordinate complex meetings across multiple stakeholders and time zones
• Manage domestic and international travel, including itineraries, logistics, and contingencies
• Take minutes and track follow-up actions where required
• Organise executive engagements, offsites, team events, and VIP visits
• Support onsite activities, office moves, and marketing/event coordination

Operational & Administrative Support

• Oversee day-to-day office operations and maintain a functional, professional environment
• Maintain records, documentation, and SharePoint repositories
• Manage expenses, purchase tracking, and corporate card reconciliations
• Support onboarding and offboarding, including access and workspace setup
• Act as key contact for service providers and drive improvements to admin processes

Desired Skills and Experience

Skills and Experience required:

• Strong organisational skills with the ability to manage competing priorities
• Excellent communication and preparation of high-quality documents
• Sound judgement, discretion, and ability to work independently
• Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
• Proactive, adaptable, and confident working with senior stakeholders

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