Job description
Agency Department of Logistics and Infrastructure Work unit Policy and Legal Services
Job title Business Coordinator Designation Administrative Officer 6
Job type Full time Duration Ongoing
Salary $99,519 - $110,953 Location Darwin
Position number 11594 RTF 343987 Closing 31/03/2026
Contact officer Hannah West on 08 8946 5135 or [email protected]
About the agency https://dli.nt.gov.au/homepage
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=343987
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.

Primary objective
Provide a high level of confidential, administrative and secretarial support including management of the daily business of the
Executive Director, administration of Freedom of Information (FOI) processes, assistance with contract management matters
and extended co-ordination and support to the Policy and Legal Services Unit.

Key duties and responsibilities
1. Provide executive level assistance to the Executive Director, including drafting correspondence, following up on actions,

preparation of minutes, coordination of meeting papers, monitoring email accounts, screening of telephone calls and
visitors, electronic diary management, travel arrangements and records management.

2. Coordinate and assist in the preparation of Legislative Assembly Briefs, Ministerial and Cabinet Submissions, meeting
papers and briefings, general correspondence and reports.

3. Provide records management support to the Unit and track all requests for information to ensure timeframes are met.
4. Purchase goods and services for the Unit, including office supplies and meeting and events venues and assist with the

coordination of the Unit’s financial and budget information.
5. Manage and track FOI applications and processes across the department.
6. Support the timely and accurate coordination and support of contract management matters as they arise, including

receipting bank guarantees, writing letters, and tracking outcomes.
7. Provide high-level secretariat services for various committees and steering groups including the preparation of agendas,

meeting minutes and briefing papers and coordinate Ministerial Council meeting processes.
8. Provide support as required to the Directors and staff in the Unit and assist in the day-to-day operations of the Unit.

Selection criteria
Essential
1. High level of interpersonal skills with a flexible attitude and ability to adapt to change.
2. High degree of verbal and written communication skills with a high level of accuracy, attention to detail and demonstrated

experience in preparing correspondence.
3. Reliable, highly motivated and able to work within a small team environment and without direct supervision.
4. Demonstrated high level of diplomacy, integrity, confidentiality and tact in dealing with a range of individuals and

organisations within all levels of government and outside organisations.
5. Organisational skills of a high order with the ability to set priorities, work under pressure, plan for alternatives and

complete tasks within required timeframes.
6. Demonstrated experience operating effectively under a governance framework within a complex and politically sensitive

environment.

Desirable
1. Knowledge and understanding of procedures involved in processing Ministerial correspondence, Cabinet Submissions

and Legislative Assembly Briefings and FOI administration experience.