Executive / Administrative Assistant

Location: Cairns, QLD
Work Type: Full Time

About Us

TPA is an established Indigenous-certified Registered Training Organisation (RTO) delivering vocational education and training services across regional and remote Australia.

With a strong reputation for quality outcomes and community engagement, TPA is currently experiencing substantial growth across its operations. We are seeking a professional, highly organised, and motivated Executive / Administrative Assistant to join our Cairns corporate office.

This is an exciting opportunity to become part of a dynamic and fast-paced organisation supporting meaningful education and training outcomes throughout regional and remote communities.

About the Role

We are seeking a confident and professional Executive / Administrative Assistant to provide high-level administrative and operational support to senior management and the broader business.

This role will suit someone who is proactive, organised, and capable of managing multiple priorities within a busy corporate office environment.

The successful candidate will play a key role in supporting daily operations, coordinating administrative functions, and ensuring efficient office management processes are maintained.

Occasional travel may be required for training, conferences, seminars, or business support activities.

Key Responsibilities

• Provide executive and administrative support to senior management

• Manage calendars, appointments, meetings, and correspondence

• Prepare reports, documents, presentations, and internal communications

• Coordinate travel bookings, accommodation, and meeting arrangements

• Assist with office administration and operational support activities

• Maintain accurate records, filing systems, and confidential documentation

• Liaise professionally with internal and external stakeholders

• Support project coordination and business administration activities

• Assist with event coordination, training logistics, and seminar preparation

• Contribute to maintaining a professional and efficient office environment

Skills & Experience

To be successful in this role, you will ideally possess:

• Previous experience in an Executive Assistant, Administrative Assistant, or Office Administration role

• Excellent written and verbal communication skills

• Strong organisational and time management abilities

• High attention to detail and professionalism

• Ability to prioritise tasks and work autonomously

• Strong Microsoft Office skills including Word, Outlook, Excel, and Teams

• Professional presentation and stakeholder communication skills

• Ability to maintain confidentiality and exercise discretion

• Experience within the education, training, or corporate sector advantageous but not essential

What We Offer

• Full-time stable employment

• Professional corporate office environment

• Supportive and collaborative team culture

• Opportunity to grow within a rapidly expanding organisation

• Exposure to executive operations and business management

• Training and professional development opportunities

• Meaningful work supporting regional and remote education outcomes

Why Join TPA?

At TPA, we value professionalism, initiative, and teamwork. We are committed to creating a positive and supportive workplace culture while continuing to expand our impact across regional and remote Australia.

If you are a motivated administration professional looking for a rewarding long-term opportunity within a growing organisation, we would love to hear from you.