Administrative Assistant (DRFA Projects) | Munduberra/Gayndah

Position Details:

• Work type:          Fixed-Term Full-Time 2yr Contract
• Schedule:            9-day Fortnight
• Location:             Mundubbera/Gayndah
• Salary Range:   QLGIA (Stream A, Level 3) – $71,669.00-$74,835.84 PLUS 12% Super

Why work with us?

There really is no better place to live, work, and play than naturally beautiful North Burnett. Home to 6 main townships plus quaint villages, the region boasts incredible National Parks, is agriculturally diverse, and offers an idyllic, relaxed lifestyle.

• Work-life balance: This role offers a 9-day fortnight, allowing you to enjoy our beautiful rural location and relaxed natural environment while having the space and freedom to explore your potential.
• Community and connection: Find a sense of belonging and build authentic and meaningful relationships within our close-knit communities.
• Affordable living: Enjoy a lower cost of living and better housing affordability.
• Rural lifestyle: Embrace the rural landscapes, clean air, and laid-back atmosphere.
• Rewarding career: This is an exciting time to be joining the team. North Burnett Regional Council (NBRC) offers a dynamic working environment with opportunities for professional development and initiatives to support a healthy work/life balance.

Find out more about our region in our NORTH BURNETT VISITORS GUIDE.

ABOUT THE ROLE

This newly created fixed-term position supports Council’s delivery of Disaster Recovery Funding Arrangements (DRFA) projects across the region. As the Administrative Assistant (DRFA Projects), you will provide essential coordination and administrative support to the Civil Works team, ensuring that key project activities and deliverables are completed on time, within budget, and in line with funding requirements.

Reporting to the Senior Administration Officer (Civil Works), you will be responsible for maintaining project schedules, supporting financial tracking, preparing reports, entering data into systems such as the Queensland Reconstruction Authority’s MARS portal, and assisting with day-to-day administrative tasks. The role requires accuracy, strong time management, and a proactive approach to supporting a fast-moving, high-impact program of work.

This is a full-time, two-year fixed-term opportunity based within the Works team.

ABOUT YOU

You are an experienced administrator who thrives in a project-driven environment. You have the ability to manage competing priorities, maintain accurate records, and contribute to a collaborative team culture. Your attention to detail, organisational skills, and ability to work to deadlines are key strengths, and you take pride in delivering work that is both timely and accurate.

You are confident using a range of digital tools, particularly Microsoft Office applications such as Word and Excel, and you are comfortable learning and using new systems such as Council’s document management software and external portals like QRA MARS. You are also a clear communicator, able to build positive working relationships with both internal and external stakeholders.

Previous experience in local government or infrastructure project support is desirable, as is a qualification in Business Administration or Project Management. However, your ability to stay organised, your commitment to quality service delivery, and your willingness to contribute to the success of the DRFA project will be what sets you apart.

Key responsibilities will include, but are not limited to:

• Co-ordinate appointments, meetings and maintain electronic calendars
• Assisting Project Manager schedule project deliverable dates & timelines
• Provide clerical and accounting support to Council’s Flood Restoration Management team
• Create/ process purchase orders in line with the Council’s purchasing requirements
• Correlate invoices with purchase orders ready for payment approval
• Input data where required into the Queensland Reconstruction Authority – MARS portal software
• Assist with the compilation of reports including research and collation of data required for content

Please refer to the Position Description for full details regarding the responsibilities and requirements of this position.

Benefits of working at Council

• Be part of a passionate and talented team
• Competitive salaries PLUS 12% superannuation
• Generous leave provisions
• Healthy work/ life balance with rostered days off (RDO)
• Professional development and training opportunities along with Employee ‘Study Assistance’ scheme
• Employee Assistance Program for work or non-work-related matters

APPLICATIONS CLOSE: 10pm, Sunday 08 June 2025.
CONTACT: For further information regarding this position, please contact Jeni Codner from the Recruitment Team on 0447 153 948 during business hours.

Additional Information: Accommodation / housing – The North Burnett Region offers a range of affordable housing options, ideal for those entering the property market. For short-term or rental accommodation, we recommend reaching out to local real estate agents, who can provide tailored advice and assist with finding the right fit for your needs.

To be considered for this position, you must have unrestricted rights to work in Australia.

North Burnett Regional Council is committed to maintaining a drug and alcohol-free workplace and is proud to be an Equal Opportunity Employer.

Please note: North Burnett Regional Council reserves the right to close, withdraw, or extend vacancies at any time without prior notice. Applications will be reviewed as they are received, and candidates may be contacted before the closing date.