Governance Officer

About the Role
This is a permanent, full time position working as part of our dedicated Governance team to provide executive and administrative support in matters relating to the convening, conducting and minuting of Council committee meetings and Local Government elections. Reporting directly to the Governance Coordinator, the focus of this role is to:

• Convene Council Meetings, Committee Meetings, Councillor Briefings and Workshops, Resident Briefing Meetings and Public Meetings in conjunction with CEO, relevant Chairperson and Directors
• Complete administrative tasks and arrangements for Council Meetings and follow up any enquiries received from members of the public in a timely manner
• Prepare meeting venues, catering, and remote access arrangements
• Compile and distribute Business Papers/ Agendas
• Attend meetings of Council and designated Committees to record live minutes including meetings held outside of business hours
• Allocation of Council and Committee Resolutions for action by staff
• Provide specialist governance advice to ensure meetings are held and recommendations and resolutions are enacted in accordance with legislation, government policy and requirements
• Maintain the governance registers of Council including Delegations, Legislative Compliance Register, Initial and Annual Pecuniary Interest Disclosures and Community Donations

Please refer to the Job Description under the Job Attachments for a comprehensive list of duties, responsibilities and skills required.

About You
To be successful in the position, you will have:

• Certificate IV in Office Administration, Business or equivalent, with relevant experience.
• Extensive experience providing administrative support to corporate executive functions, including coordination and support of board or Council meetings
• Experience in the publication of a range of internal and external correspondence, reports, business papers and promotional material.
• Current Class C Driver's Licence
• Proof of Australian residency or citizenship, or authority to work in Australia (visa)

How to Apply
Contact: Brooke Aldous - Governance Coordinator - 02 4429 3316

Applications Close Monday 5 May 2025 (at midnight)

You will be required to submit an online application and attach your resume and provide responses to the targeted questions

In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement. For tips and more information on how to submit a great application, please visit how to apply on Councils website.

1. Please list the relevant qualifications and experience you hold.
2. What experience do you have convening meetings, taking minutes and distributing associated business papers?
3. This role manages a high volume of confidential and sensitive information, what experience do you have in maintaining confidentiality when handling sensitive documentation and information?
4. What are you top 3 strengths that you see relevant to this role and what are 2 areas that you have identified you could improve on?

Applicants who progress to pre-employment checks may be required to undergo a Working with Children Check Verification, National Criminal History Check, Qualification Check, Work Rights Verification, Reference Checks and Medical (Low Risk, Medium Risk, High Risk). Employment is subject to satisfactory outcomes for all required checks.

If you require assistance submitting your application please contact the Talent Acquisition Team on 02 4429 3253.

Why Work with Us
The Shoalhaven area is a unique place of great natural beauty, offering an enviable lifestyle and positive work-life balance. Our workforce is our greatest asset, and we pride ourselves on our people. Our teams are talented and inclusive and work together to provide better outcomes for our community, who are at the heart of everything we do. With a diverse range of professions and roles, we offer many career options and pathways, actively promoting opportunities and encouraging staff professional development.

Benefits include:

• 4 weeks annual, 3 weeks sick leave and 2 Health and Wellbeing days per annum
• Option of flexitime for indoor staff
• Flexible and remote working arrangements
• Opportunities for professional development and training, including study assistance
• Corporate wellbeing programs, including Fitness Passport and Employee Assistance Program (EAP), discounted health insurance
• Access to financial advice and guidance

**Conditions apply as per the Local Government State award, and Council policies

Shoalhaven City Council is an equal opportunity employer committed to embracing diversity and inclusion, and encourages applications from people of all ages, abilities, and backgrounds. Applicants with a disability are encouraged to reach out if they require any reasonable adjustments throughout the recruitment processes to enable them to fairly demonstrate their skills and capabilities to meet the requirements of the job.

Shoalhaven City Council is a Child Safe Organisation that recognises and advocates for the rights of children and young people and are committed to providing a safe workplace