Assistant Records Scanning Officer

Join our Corporate Governance Unit to ensure the effective management of Council's records and information management. This position focuses on accurate back-scanning, as-needed scanning requests, and seamless importing into the Council’s Records Management System.

You’ll support Council by maintaining, storing, retrieving, and distributing records in line with best practice standards and the State Records Act 1998 while helping to implement Australian records management standards.

About the role:

• retrieval, preparation and scanning of historical paper files for registration into Council’s Electronic Document Management system
• assist the Records Scanning Officer with the day-to-day operations of the Records Storage Facility.

What's on offer:

• a base salary ranging from $51,169 per annum with competency-based increments up to $56,353 per annum, plus 11.5% super
• maximum-term contract up until December 2025
• 70-hour, 9-day fortnight
• training and development opportunities
• flexible work options for a healthy work/life balance
• generous employment conditions (we have too many to list - click here for more).

We are seeking:

• strong attention to detail
• excellent interpersonal skills
• a team-oriented mindset to contribute to maintaining compliance and enhancing our record management processes.

About us:

• Located on the picturesque far North Coast of NSW, bordering the Gold Coast.
• The Tweed is a vibrant, diverse location offering a lifestyle near the water, in a rainforest or on a farm.  
• Tweed Shire Council is committed to employment equity and diversity and encourages applications from people of all ages, abilities and backgrounds in both traditional and non-traditional roles.  We provide workplace adjustments for people with disability, and access to flexible work options. 
• Join an employer of choice. Professionals Australia (Local Government Engineers’ Association) has named Council the 2021 Employer of Choice for our great employment practices within NSW local government. 

Where it's located:

This position is based in Murwillumbah and can be directed to work from any Council work site.

Position closes: 

Friday 10 January 2025 at 12 noon sharp (NSW time).  Late applications will not be permitted.

Click here to view the Position Description 

TIPS for Addressing the Selection Criteria

Click here for more information on the Recruitment Process

Click here to view our Values

Pre-Employment Screening:

Tweed Shire Council conducts pre-employment assessments as part of its recruitment process. 

Job offers are not made until screening has been completed. Tweed Shire Council uses third-party providers to undertake:

• Pre-employment medical – some roles require a functional (physical) assessment, and all positions are subject to drug and alcohol screening (a positive test result means the recruitment process ends and your application will not be considered).
• Background screening - verifies that the information you have provided throughout the recruitment process is true and correct.  Click here for more information.

Reference Checks are undertaken by the panel. Your 2 referees should ideally be your current and most recent supervisors.  Your referees are not contacted unless you’ve been interviewed and are a preferred candidate.

How To Apply:

You must use your own email address, and not one used previously by another person that has applied for a position with council.

Once you start your online application, you cannot save and return to it later. 

1. Have your Resume document ready to go.
2. Fill out all questions below. Click 'Next'. 
3. You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
4. Review your application to confirm everything is correct. Click 'Confirm' to submit your application.

If you'd like to COPY and PASTE question fields into a separate Word document to work on over time, please find them listed below:

1. Describe your ability to take workplace direction and communicate with work colleagues.
2. Describe your ability to undertake manual handling, including retrieving files from shelving, boxing and lifting boxes.
3. Describe your commitment to customer service, including attention to detail, and completion of tasks on time and to require standards.
4. Describe your ability to work harmoniously within a small team environment and promote a team approach.

SK97188A

OFFICE USE ONLY